On this website, I have covered a ton of paid apps, and that’s because in general, paid apps tend to offer more when compared to free apps. However, that does not mean that there are no good free apps out there. In fact, there are a ton of them. That’s why it is going to be a long article as I am bringing a list of 35 best free apps you can get for your Mac right now. Some of the apps on this list are evergreen and you most probably already have them installed on your device. But some of them are entirely new. Well, at least they are new to me and that’s the beauty of it. No matter, how old an app is, it is new for somebody out there. That said, no matter how avid a Mac user you are, I can bet that you will find new Mac apps in this article that you have never heard of before. So, open your Macs and get ready to download these awesome free Mac apps.
Note: Be sure to read our must-have iPhone apps article to get the best apps for your iPhone in 2020.
- Amazing Mac apps.
- Jul 18, 2020.
Audiobook Binder. While you can listen to books in MP3 format, I like the M4B format more.
Best Free Mac Apps You Should Install in 2020
While most of the apps in this list are free, some of them offer a paid option. That being said, when it comes to paid apps, I have only included those options that offer a generous free tier. I am using free versions of all the apps (that offer paid options) and find them suitable for most users. No app with a free trial or heavily restricted free tier has been included.
1. Audiobook Binder
While you can listen to books in MP3 format, I like the M4B format more as it supports chapters. M4B is also the native format that Apple Books support. If you want to keep your music library separate from the book library, this is the format to use. Audiobook Binder is an app that lets you convert MP3 files into M4B files. It also lets you bind multiple MP3 files into a single M4B file and converts those MP3 files into chapters. You can also add custom book cover and edit book’s metadata including name, author, and narrator. I have been using this app for the past year and a half to listen to public domain audiobooks and lectures and it has never failed me.
Install:Free
2. LastPass
Password management is something people ignore. Since passwords are hard to remember and most third-party password managers charge a hefty monthly subscription fee, not everyone is aboard the strong and different password train. To those users, I suggest LastPass. LastPass offers a very generous free tier that allows you to use the software on two different machines. And if you want to use it on more, you can always use its web app that works everywhere. I have been using LastPass for the past two years to manage my passwords and I never had any problem.
Its apps are installed on my primary MacBook Pro (learn MacBook Pro tips and tricks) and my iPhone. Since it supports browser plugins and iPhone’s automatic password fill feature, I never have to type my password or remember them. All my passwords are secure, long, and use an alpha-numeric combination. If you are still using the same password everywhere or setting weak passwords, try out LastPass. It’s free for personal use and you have no excuses not to use it. Its one of the best free Mac apps that you can get.
Install:Free, $3/user/month
3. Brave
While I love Safari and use it for most of my tasks, it’s not perfect and I have to turn to other browsers from time to time. My biggest problem with Safari is its nescient extension library. Safari is also slow to adopt the latest web technologies. I know Apple does this to keep browsing private and secure, but sometimes it causes hindrance in my work. For a long time, I was using Chrome for this work but I hated two things about it. First, Google Chrome is a resource hog and decreases battery life, causes overheating, and several other problems. Second and more importantly, I don’t like sharing my data with Google more than I already do. It was one of the reasons why I switch from Android to iOS several years back.
The solution is the Brave browser. It’s a browser that is built on the same Chromium engine that Google Chrome uses, so you are getting all the features and extension support. But, since the creators focus on privacy, your data is always secure. It brings an automatic tracking blocker and even blocks most of the annoying ads. Since it blocks the most harmful scripts, you get to enjoy a faster internet. Also, in my testing, it’s far better than Google Chrome at handling resources. While it’s not as good as Safari, that’s a trade-off that I am ready to make. If you are also looking for a good Chrome alternative, you should try using the Brave browser.
Install:Free
4. CopyClip
CopyClip is a Mac utility that stores everything you copy in a clipboard. Copy-and-paste is so integral to our work that we cannot even imagine a time when this feature was not available. Still, Mac’s clipboard is probably the most neglected feature in the macOS. Even after so decades, you still cannot hold more than one entry in your clipboard. Enter, CopyClip. It’s a clipboard manager that saves entries into the clipboard. You can use a simple keyboard shortcut to easily copy any item and paste them anywhere you want. CopyClip not only saves text input but also preserves images and documents. While I use “Paste” for my clipboard management as it offers more features, for a free app, CopyClip works exceptionally well.
Install:Free
5. BBEdit
For a long time, it was hard to recommend a good free text editor on Mac. All the good ones were paid, and the free ones were just not up to the mark. Well, after a long hiatus, BBEdit, one of the most exemplary text editors, is back on the Mac App Store. For the past 20 years, BBEdit has been the text editor to beat and now that it’s back on the App Store with a freemium model, you can use it for free. Only the advanced features of BBEdit are hidden behind a paywall and 90% of regular users will not need those features.
Whether you want to write a long blog post, edit snippets of code, design website or web apps, BBEdit is the text editor to use. The best thing about BBEdit is how fast it works. It opens text files with hundreds of thousands of words in seconds and never falters. In my years of using this app, I have not lost even a single line of text. It has a powerful search that lets you locate and find keywords across files. There’s no free text editor out there that can match its prowess.
Install:Free, $49.99
6. NetNewsWire
The death of Google Reader placed a dark cloud over the future of RSS readers. But, if anything, RSS is showing a sign of resurgence in the past year or so. From the launch of acclaimed RSS reader app Reeder 4 to the rebirth of NetNewsWire, RSS readers are becoming popular again. And if you are looking to create a personal news feed, there’s no better app to do it with than NetNewsWire. Built on-top of free and open source reader named Evergreen, NetNewsWire is an excellent feed reader for Mac.
![Mac Mac](/uploads/1/2/5/8/125869177/261559929.jpg)
The app makes it easy to subscribe to RSS feeds and brings excellent search capabilities. It also brings a beautiful design and I adore its dark mode. It also supports online feed syncing services such as Feedbin. I still prefer Reeder 4 as it brings more features, but seeing how NetNewsWire is still young and free to use, I cannot fault it. If you are looking for a free RSS reader, you should try NetNewsWire.
Install:Free
7. DaVinci Resolve
While Macs come with a basic video editor for free (iMovie), anyone who is serious about video editing will have to go for the pro video editing apps. The problem with apps like Final Cut Pro or Adobe Premiere Pro is that they cost a lot. If you don’t want to spend hundreds of dollars, and still want to use a full-fledged video editor, DaVinci Resolve is the best option for you. Even when I am writing this, I cannot believe that such a capable video editor is free to use.
The latest version of the software, DaVinci Resolve 16 combines professional 8K editing, color correction, visual effects, and audio post-production all in one software tool. Color correction tools of DaVinci Resolve are better than most paid video editors including FCP and Premiere Pro. From custom timeline settings to facial recognition to keyframe editing, it brings all features that you require from a professional video editor. It is one of the best free Mac software that you can install. Free Mac apps don’t get better than this.
Install:Free
8. Folx
Folx is a powerful native download manager for Mac that not only works great but also looks cool. It features a true Mac-style interface and supports both direct and torrent downloads. The app also offers extensions for Safari, Chrome, Opera, and Firefox. The extensions help Folx in catching downloads and thus ensure that you are not using the crappy download manager of your browser. Folx can split downloads into multiple threads resulting in faster downloads and also support download pause and restart. The free version of the app is enough for most users. I was using it for years without any complaints. I only bought the paid version to support the developers. The extra features are nice to have but they have not drastically affected by usage.
Install:Free, $19.99
9. NightOwl
macOS Mojave introduced dark mode to our favorite desktop operating system. The dark mode on macOS Mojave is not half-cooked as it is on windows. When you turn on the dark mode on your Mac, not only it turns the system UI but also the stock apps. Not only that, apps that support automatic dark mode also adhere to the same guideline. Once you turn it on, they automatically default to dark mode.
While that's great in most situation, I wish Apple included a way to create a whitelist for apps that are not functional in dark mode. The default Mail app and the Evernote app are a few examples of an app that still work best in light mode. That's where NightOwl comes in. It's a menu bar app that allows you to create a whitelist of apps that you don't want to use in dark mode. Not only that, but it also allows you to quickly switch between dark and light mode with a simple click at its icon. You can read more about the app in our article here. The app is completely free to download and use with a voluntary donation.
Install:NightOwl
10. Unsplash Wallpapers
I want to start this article with an app which I have discovered just a couple of months back and have fallen in love. As its name suggests, Unsplash Wallpapers is a wallpaper app for Mac which gives you access to unlimited ultra-high resolution wallpapers for your Macs. One of the things that I love most about MacBooks is its display. Apple packs phenomenal displays on the Macs. Stop me if it’s just me, but I enjoy changing the wallpapers on a regular basis just because they look so damn beautiful on my Mac’s display.
Before I discovered Unsplash Wallpapers, it used to be a chore to change wallpapers. First, I had to find good wallpapers, then I had to download them, and only then I could use them. With Unsplash Wallpapers app, you can change the wallpaper just with one click. If you like a wallpaper, you can even download it. If you love wallpapers, you are going to love this free Mac app.
Install:Unsplash Wallpapers
11. The Unarchiver
This is one of the first free Mac apps that I download whenever I move on to a new Mac. The app is basically the best unarchiving app you can get for your Mac, free or otherwise. The Unarchiver cannot only unarchive common formats such as Zip, RAR (including v5), 7-zip, Tar, Gzip, and Bzip2, but it can also open formats such as StuffIt, DiskDoubler, LZH, ARJ, ARC, ISO and BIN disc images, Windows.EXE installers and more. Basically, it’s a one-stop solution for all your unarchiving needs.
Install:The Unarchiver
12. Amphetamine
We all know that Macs bring a long battery life and while some of it has to do with Apple’s excellent hardware, most of it is because of how macOS efficiently manages battery. One of the things that macOS does to preserve the battery life on your computer is to put it to sleep whenever you don’t interact with your Mac for a set period of time. While this is really good, sometimes you need to keep your Mac running even if you are not interacting with it. One of the examples that come to mind is when you are downloading a large file. If your Mac falls asleep during the download, it will stop it, and depending on the software that you are using to download the file, you might have to restart the download from the beginning.
Amphetamine solves this problem by allowing users to keep their Macs awake even when they are not doing anything. The app is powerful and allows users to keep their Macs awake for how much ever long they want. Not only that, users can also set triggers to keep their Macs awake. For example, you can tell Amphetamine to not put your Mac to sleep whenever a certain app is running. Lastly, it allows you to easily access all these features as it lives right there in your Mac’s menu bar. It’s one of the most useful apps for Macs and I love it.
Install:Amphetamine
13. GIPHY Capture
Gifs are all the rage today. More and more users are creating and sharing their own gifs. And if you want to be one of them then this is the tool you need. GIPHY Capture is an app that lets you capture and create gifs. Once you launch the app it will create a translucent green window with a capture button at the bottom. All you need to do is to drop the window on top of the video you want to capture and click on the capture button. Once you are done with the recording, click on the record button again to stop the recording. It is probably the easiest way to create gifs on your Mac.
Install:GIPHY Capture
14. Spectacle
Spectacle is one of the apps that I install instantly on a new Mac. Macs are good at many things but one thing that still eludes it is a good window management feature. Apple has not solved the window management problem in the latest macOS Catalina so I guess, we have to wait for one more year. In fact, the window management problem has become even worse in macOS Catalina in my opinion. If you are also fed up of Apple's native approach towards window management, you should Install Spectacle.
This is a simple menu bar app that allows you to easily resize and place windows with keyboard commands. I can easily set a window to either half of the display both vertically and horizontally, make it go full screen, snap it to the center, and more. Once you install this app, your window management workflow will become ten times faster.
Install:Spectacle
15. ImageOptim
ImageOptim is one of the most used free Mac apps on my MacBook Pro. In my line of work, I have to attach a ton of screenshots (like in this article). And before I upload any picture on my website, I pass it through ImageOptim. The app deletes all the unnecessary metadata such as GPS position and camera's serial number and compresses the image. This allows me to upload the image on the web without any privacy hazards and ensures that the file sizes are low.
The app is pretty easy to use. You just drag and drop images into its window and then click on the button at the bottom-right corner. If you share a ton of images on the web (whether on your blog or social media websites like Twitter and Facebook), it will be good for you to pass it through ImageOptim first. I have used paid image compression apps but nothing has been as good and as easy to use as ImageOptim.
Install:ImageOptim
16. Alfred 4
Alfred is an all-purpose tool for your Mac which can boost your productivity ten folds if you learn how to use it. Of course, there’s a learning curve to this app, but if you invest in it, it will pay you back. Alfred allows you to quickly launch apps, use text expansion snippets, search on the Mac and web, use hotkeys and keywords, and much more. Alfred used to be a paid app, but the developers were kind enough to release the app for free. There are add-on power packs that you can buy, to use cool features like Alfred workflows. But, for most normal users, the free app itself is enough to boost their productivity.
Install:Alfred 4
17. Pocket
Pocket is a popular read it later service which allows you to save articles offline so that you can read them later. I mostly browse for articles on my Mac and whenever I find something that I would want to read, I just save it in Pocket. Pocket has an excellent Safari extension that allows me to save articles and read them later. Since Pocket syncs across devices, all my saved articles are automatically synced to my iPhone where I can read them at my will. Recently, I have also started using Pocket as a research tool. Since Pocket allows me to organize saved articles using tags, I just tag the items I am using for research so that I can find them easily later.
Install:Pocket
18. Spark
Spark is my most favorite free app on Mac. For those who don’t know, Spark is an email client for Mac. I love spark because it intelligently categorizes all the emails that I receive into different categories, giving me access to the most important emails first. It also has a very robust set of features. I can easily snooze, archive, delete, and tag emails. I also love the fact that it allows me easily search for emails using natural language search. I can also search for emails based on attachments, and more. Lastly, Spark also has apps for both iOS and watchOS so no matter which device I am on, I can user Sparks to get through all my emails.
Install:Spark
19. GIMP
GIMP or GNU Image Manipulation Program is an open source photo editor for Mac which packs so many features that you won’t be able to discover all of them in your lifetime. It is basically Photoshop but free. You can use GIMP to perform any kind of image manipulation that you can think of. That said, since it packs so many features, GIMP also has a pretty steep learning curve. Also, being a free an open-source project, its user interface is not very intuitive and feels archaic. That’s why I recommend GIMP only to those users who need a robust photo editing software but cannot afford to buy one.
Install:GIMP
20. DarkTable
As per the description of the app on its website, 'DarkTable is an open source photography workflow application and raw developer. A virtual light-table and darkroom for photographers. It manages your digital negatives in a database, lets you view them through a zoomable light-table, and enables you to develop raw images and enhance them'.
Basically, it is super powerful photo editing app for Mac that allows you to use pro-level photo editing features for free. You are required to learn the app as it has a steep learning curve but once you get used to it, you won't go back to even the best-paid photo editing apps on the market. This one is definitely one of the free Mac apps that you can download in 2019.
Install:DarkTable
21. Simplenote
Simplenote is one of the best designed free Mac apps you can find. As its name suggests, Simplenote is an easy note taking app which allows you to easily jot down notes. What I love about this app is that even though it is completely free, your notes are synced across devices. Apart from its online sync features, I am also a fan of its clean user interface. Simplenote is also a really good app for someone who is looking for a clean app to write long-form content. You can use tags to organize notes easily and search for them using either their title, content, or tags. I have been using this app for quite a few years and I still don’t understand how it’s free. If you love writing, you will love Simplenote.
Install:Simplenote
22. Itsycal
Itsycal is an open source small menu bar calendar application for Mac. If you like Fantastical 2 for Mac, but hate that it’s priced so high, Itsycal is for you. Although Itsycal is nowhere as powerful as Fantastical 2, it brings all the basic features that you would want from a menu bar based calendar app. It shows you month view of your calendar, your upcoming events, and also allows you to create or delete events. I also love the fact that I can configure Itsycal to show not only the date but also the month and the day in the menu bar icon itself. It’s a good menu bar application and a must have for anyone who schedules everything on their calendar.
Install:Itsycal
23. Audacity
Audacity is one of those free Mac apps that is even better than most of the paid apps out there. For those who don’t know, Audacity is an audio editor app for your Mac (available for Windows PC too). If you are someone who deals with a ton of audio, you must have already heard about this software. If you have not, you probably don’t need it. Still, it’s such a good app that I couldn’t keep it away from the list. Just remember that if you ever need to edit an audio file to make it better, Audacity is the tool to do it.
Install:Audacity
24. Lightworks
Lightworks is a full-fledged video editing app which gives you access to all the tools that you will need to get your video editing on. To be fair, Lightworks also sell a Pro version of the app, however, the free version is powerful enough to handle most of the tasks. Whether you are a budding YouTuber or someone who just want to give an edge to their homemade videos, Lightworks is the right tool for you. What I love most about this app is that the website gives you ample tutorial videos to get you started. If by any chance you were looking for a free video editing software, look no further and download Lightworks.
Install:Lightworks
25. HiddenMe
HiddenMe is a small menu bar app which comes in very handy at times when you want to show a clean desktop without having to organize your stuff. The app lives in your menu bar and allows you to do one thing and one thing only, and that’s hiding everything on your desktop. With a click of the button, everything that’s on your desktop is hidden, giving you access to a clean desktop. I constantly use this app whenever I am giving a presentation or taking screenshots of my desktop for an article. This small application has saved me from embarrassing myself a number of times and it can do that for you too.
Install:HiddenMe
26. AppCleaner
Do you know that whenever you delete an app on your Mac, it leaves behind a ton of residual files which does nothing but eating up storage on your Mac? Well, it’s true and if you install and uninstall a ton of apps, you might have lost gigabytes of storage already. While there’s another app on this list which (Onyx) which can help you recover that storage, AppCleaner is an app which makes sure that the apps you delete don’t leave any residual files. Just launch the app and drag and drop the apps that you want to uninstall and it will take care of the rest. It is a must-have utility tool for any Mac user who wants to keep their Mac clean.
Install:AppCleaner
27. LiteIcon
LiteIcon is the app from the same developers who made the AppCleaner. It is a simple app which allows you to change your system icons quickly and easily. Simply drag an icon onto the one you want to change, and click the Apply Changes button. That's all you need to do. If you want your older icon back, just drag out the new icon. If you like to customize how your icons look on Mac, try out LiteIcon.
Install:LiteIcon
28. GrandPerspective
I have written about GrandPerspective a couple of times on this website and you might be familiar with it by now. For those who are new to our website, it’s an app which allows you to visualize storage on your Mac. Using GrandPerspective you can easily find out which files are using how much storage and find and delete the files which are not necessary. GrandPerspective is a very nice app for anyone who doesn’t have any idea as to where all his/her Mac’s storage went.
Install:GrandPerspective
29. Manuscript
Manuscript is a free Mac writing app for students which makes writing school assignments including dissertation easier. Manuscript is a powerful writing app which allows students to complete their assignments right from the planning stage to completing it. It lets students easily insert citations, figures, tables, mathematical equations, and more. The app also allows for importation of citations from various tools including Mendeley, Zotero, Papers 3, Bookends, and EndNote. If you are a student who is looking for a good writing app, you don’t have to look any farther than Manuscript.
Install:Manuscript
30. IINA
IINA is an open-source video player for your Mac which offers one of the best amalgamations of features and user interface. The app looks extremely beautiful and supports all the modern features including force touch, picture-in-picture, and even offers Touch-bar controls for the latest MacBook Pros. IINA also supports almost all the video formats that you can think of, including the ability to play even GIFs. The app also comes with theming capabilities allowing you to use either light or dark themes. I have discovered this app just a few weeks back and I am already in love with it. If you consume a ton of media on your MacBook Pro, this is the right app for you.
Install:IINA
31. OnyX
OnyX is your one-stop solution for all your Mac’s maintenance needs. In fact, I cannot describe the app better and more succinctly than what’s written on its website. OnyX is a multifunction utility that you can use to verify the structure of the system files, to run miscellaneous maintenance and cleaning tasks, to configure parameters in the Finder, Dock, Safari, and some of Apple's applications, to delete caches, to remove certain problematic folders and files, to rebuild various databases and indexes, and more. However, do remember that it is an advanced tool and hence before you do anything, make sure that you get familiar with the app as you don’t want to delete files which can corrupt your entire system.
Install:Onyx
32. SpotMenu
The last app on our list the SpotMenu app which is a nifty little menu bar application. The app basically allows you to control your iTunes and Spotify music player from the menu bar giving you access to controls such as play, pause, forward, and rewind. It’s a pretty basic application, however, it does come in handy. One thing that I like about the app is that it shows the name of the song that is currently playing right on your Mac’s menu bar. When you click on the icon, the drop-down window which harbors all the features also showcase the album art of the song that you are playing.
Install:SpotMenu
33. White Noise Lite
White Noise Lite is an app that helps you sleep better. If you are a light sleeper who wakes up multiple times in the night without any apparent reason then this app can help you sleep better. It brings fifty different HD quality ambient environment noises to help you sleep. The app brings a beautiful cover flow design which lets you easily swipe between cards to select different tasks. Although the app markets itself as a sleep enhancer, I mostly use to provide background music when I am working as it helps me concentrate. You should download this app right now and see if it helps you sleep better or work better. Whatever the result, you will be better off with this one in your arsenal.
Install:White Noise Lite
34. Shazam
Shazam is an app that needs no introduction. The app helps you discover songs by identifying whatever song is playing in the background. I personally use Shazam more as a tool to keep the list of songs that I have discovered. Suppose I am listening to a song and YouTube and want to save it. I just click on the menu bar icon of Shazam and it identifies the song and saves it on the list. I don't have to write it down anywhere. Later I can see the list and add to my Apple Music Playlist at my convenience. Shazam is a great app for discovering and keeping track of music that you like.
Install:Shazam
35. Muzzy
You know how when you accidentally yank headphones out of your iPhone, the music suddenly stops, well, Muzzy brings that functionality to your Mac. The app also does a lot of other things like allowing users to play, pause, and change the music from its menu bar app, integrates with Last.fm, shows songs lyrics, and more. However, I don’t care for any other features and I just use this app to stop music whenever I accidentally yank my headphones out. Sadly, the app only works if you are playing music through iTunes.
Install:Muzzy
Best Free macOS Apps: Final Thoughts
I hope that you found some apps which are useful to you. Do let me know which of these were your favorite and which ones you discovered. Also, if you know free apps that deserve to be on the list but aren’t, drop their names in the comments section. That’s all I have for this article. If you liked this article, share this on your social media profiles because we need your help to get the word out. As always, drop your opinions and suggestions in the comments section down below. We love to hear from our readers and your comments are always welcome.
Utilities • Updated on June. 28, 2020
There are some repetitive tasks that almost all of us do.
Sometimes, it’s arranging certain files. Sometimes, it’s typing the same old text content. And sometimes, it’s about renaming a huge bulk of images.
As it happens, you spend a lot of time on these tasks — and you could have spent the time productively.
Why Mac automation matters
Let’s state the obvious: repetitive tasks are boring. You don’t want to sit in front of your computer, select one hundred files and move them to a particular folder. Would it not be easier if you could click one button and got the job done for you?
Yes. Yes, it obviously would be.
According to Harvard Business Review, from a technical standpoint, work that occupies 45% of employee time could be automated by adapting currently available or demonstrated technology. And for 60% of existing US jobs, 30% of their time could be reduced by automation.
Mac Os Apps
Automating your Mac can certainly save you a lot of time. Unlike what you think, you will be hours per week in keeping your Mac more organized and accessible. I, for one, spend several minutes a day in decluttering my desktop and arranging my files. So, that’s a win-win situation, I believe.
Trust me, automation is fun too. Imagine typing two letters to paste the letter template you attach with an email. You would not write something random because of the laziness to write the whole thing. And, you’d feel like a nerd when your desktop smartly organizes itself in a single tap.
Last but not least, automation is not just about maintaining your file system, but also about automating tasks to free up your time and attention.
The value of freeing up time and attention for things that actually matter can’t be overstated.
macOS built-in Automator & AppleScript
Yes, macOS has had a built-in automation solution for a long time. It’s aptly called Automator.
Automator allows you to create workflows, where you can add individual actions. For instance, one of these workflows may include actions to copy a file, rename it and save it with another extension. Now, any file to go through the workflow would be changed accordingly.
But, there is a catch.
I would not say Automator is bad, but it’s not the most usable automation solution for Mac. If you are not a Pro user, you may have trouble in setting up workflows and applications while using this utility.
At TheSweetBits, we believe in software that is easy to use. Apparently, Automator isn’t one of them. There is no difference in the case of AppleScript either. Both of them are capable, but only when you have time.
So, what would you do when you want easy automation in Mac?
Enter third-party automation tools for macOS.
The best third-party Mac automation apps
Unfortunately, you cannot find the ultimate third-party automation app for macOS. Nevertheless, we have found a total of seven software you can use for automating tasks in your Mac.
We are sure that you will love using them.
And, we have dedicated four of these apps for certain purposes.
Disclosure: We sometimes use affiliate links which means that, at zero cost to you, we may earn a commission if you buy something through our links.
Best for automating your file organization — Hazel
File Organization is perhaps the area that needs the maximum amount of automation. If you hate a cluttered desktop, you would be spending hours cleaning up stuff. Well, that’s not easy.
Fortunately, we have something like Hazel to help.
What is Hazel?
Hazel is an automation app that brings automated file/folder organization into your Mac. You can set up the tool to watch select folders on your computer for certain activities. Then, based on this information, folders and files would be modified. Let’s talk practical stuff to make things clear.
But, wait, that’s just the beginning.
Getting started with Hazel
Hazel is one of the easiest to use automation apps out there. Once installed, it becomes a part of your macOS Preferences pane. You can access it from the menu bar as well. As you can see, the interface is pretty simple and straightforward.
First, you have to select the folder that you need to put under watch. Then, from the right pane, you will be able to choose the set of rules you want to impose. For instance, this rule will rename music files from Docs folder and move them to another folder named Music.
First, you have to select the folder that you need to put under watch. Then, from the right pane, you will be able to choose the set of rules you want to impose. For instance, this rule will rename music files from Docs folder and move them to another folder named Music.
Once you hit OK, this rule will be active. So, whenever you add an MP3 file to Docs, it goes directly to Music.
Endless possibilities of automation
As far as file management goes, the possibilities of Hazel is endless. You can set up multiple conditions and multiple actions with every rule. For instance, you can move the files to Music only if the MP3 file was created within a year. Similarly, you can add certain tags to the file before moving it to the selected folder.
There is so much you can do.
For instance, in the following rule, Hazel will sort the file into a subfolder if the file has not been modified in the past month. Not only that, Hazel will also add the date-created to the sub-folder name. Just so you know, it’s impossible to list out what you can do with the filing options in Hazel.
Trash management
Amazing Mac And Cheese
Hazel can also keep an eye on your Trash folder. For instance, you can delete files from the Trash if they’ve been sitting in the Trash for a week/month/day. Hazel can also be automated to keep Trash under a specific size.
This automation app also offers some extra features like App Sweep and support for macOS technologies. It includes native support for Apple Script, Automator, macOS tags, Spotlight Integration etc. The whole deal of automation is as simple as it gets.
Availability & pricing
Hazel is available for macOS and you can purchase it from the official website.
A single license of Hazel costs you $32, but there is a 14-day trial you can check out.
So, if you want to automate file organization, go for Hazel.
Best for automating your complicated text typing — TextExpander
Typing the same stuff again and again is boring. At the same time, you can’t use random words or phrases in all instances. So, what do you do?
Enter text expansion, and we have the best tool — TextExpander.
What is TextExpander?
TextExpander is a text expansion app that you can have for your Mac. You can create snippets and when you type these snippets, TextExpander will replace it with the actual text. For instance, when you type signature, it will paste your actual signature. Doesn’t it sound awesome?
We had covered TextExpander in our best text expansion apps for Mac as well.
Getting started with TextExpander
It’s very easy to set up and start using TextExpander. Once installed, you can go ahead and create the very first snippet. As you can see on the screen, you have to type in the abbreviation as well as the content that you actually want on the screen.
For instance, I’ve created a snippet for my sign. So, whenever I type ‘sign’ on my Mac, it would be replaced with the content that I’ve typed above. The best part is that you are not limited to plain text. You can also insert variables such as date, year, month, clipboard content etc.
For instance, I’ve created a snippet for my sign. So, whenever I type ‘sign’ on my Mac, it would be replaced with the content that I’ve typed above. The best part is that you are not limited to plain text. You can also insert variables such as date, year, month, clipboard content etc.
Similarly, you can create as many snippets as you want.
Smarter text expansion
TextExpander is surely one of the smartest automation apps you can find today. Not only does it save time, but it also makes suggestions. For instance, if you have been frequently typing some words, it would suggest you making a snippet.
Similarly, you can engage with the community and download pre-set snippets. When you are in the industry, this would help you reduce the time you spend in typing. TextExpander also has an option to group snippets — making the learning process easier.
Similarly, you can engage with the community and download pre-set snippets. When you are in the industry, this would help you reduce the time you spend in typing. TextExpander also has an option to group snippets — making the learning process easier.
Unlike some of the basic text expansion apps, TextExpander offers ample customizability too.
Customizing the experience
There are so many options of customization within the TextExpander interface. You can decide how the text appears and when it appears. For instance, you can decide whether space should be there after the expanded word.
TextExpander also offers almost complete control over appearance and accessibility. For instance, you can turn on and turn off the expansion service using a bunch of keyboard hotkeys. What’s more, TextExpander even shows you a Statistics bar, where you know how much time you have saved.
TextExpander also offers almost complete control over appearance and accessibility. For instance, you can turn on and turn off the expansion service using a bunch of keyboard hotkeys. What’s more, TextExpander even shows you a Statistics bar, where you know how much time you have saved.
Availability & pricing
TextExpander is available for macOS, iOS and Windows.
It comes with a subscription that costs $3.33 per month. There’s a fully-fledged trial for 30 days though.
Long story short, TextExpander is a time-saver and a smart way to type.
Best for automating your text cleanup — TextSoap
Do you know what’s as boring as typing the same thing over and over again? Cleaning copies. I’m not talking about grammatical or spelling errors here, but rather issues like lack of capitalization, extra spaces etc.
And, it’s pretty impressive that we have TextSoap.
What is TextSoap?
TextSoap is a text cleanup software that is designed for macOS devices. You can use TextSoap to remove an immense variety of unwanted elements from a piece of document. It basically automates a task, which could have taken a few hours from your hectic schedule.
As it happens, there is more to TextSoap than simply removing extra spaces.
Getting started with and using TextSoap
Once the installation is done, making use of TextSoap is easier than you imagine. As you can see below, the tool has a standard text editor interface. On the right side, however, you can see a number of pre-set cleanup commands.
There are hundreds of pre-set cleaning commands to choose from. For instance, you can turn all characters to capital, capitalize sentences and even capitalize common technical terms. In this case, it easily capitalizes macOS in a proper way.
Is it a time-saver? Well, in every way possible.
Automation everywhere
If you write for the web, you know how hard it is to manage quotes and present them uniformly. At this point of time, tools like TextSoap would surely come in handy. All it needs is a single click to clean the entire text document.
By the way, if you don’t find the right pre-sets on the tab, you can make the new one. The Custom Cleaner is a great way to make your own clean-up algorithm. Just like we did in other automation tools, you can bring multiple tasks together and arrange them for continuous work.
Once you are done, you can preview and save the clean-up pre-set.
Other features
The latest version of TextSoap packs so many features that we love. For instance, there’s a wonderful text editor that you can count on. The interface is minimal and it does all the job. With some tweaks, you can use TextSoap for editing imported documents as well.
TextSoap does an incredible job when it comes to Find and Replace. Compared to what Microsoft Word can do, there are more possibilities. There is also a Live mode, which makes it easier to keep track of the options and pick the right one.
TextSoap does an incredible job when it comes to Find and Replace. Compared to what Microsoft Word can do, there are more possibilities. There is also a Live mode, which makes it easier to keep track of the options and pick the right one.
Availability & pricing
TextSoap is available for macOS only.
The price starts at $45 for single user (up to 2 Macs), $65 for family pack (up to 5 Macs). You can get TextSoap via Setapp as well.
TextSoap would be a great companion for the editor in you.
Best for deeper automation — Keyboard Maestro
So far, we saw some of the dedicated macOS automation apps, right? This one, Keyboard Maestro goes a lot deeper into automation. If you want better control and customizability over automation, here you go.
Let’s delve into Keyboard Maestro then.
What is Keyboard Maestro?
Keyboard Maestro is one of the best macOS apps for deeper automation. It does not matter which task you want to automate; Keyboard Maestro will be there to help you. You can pick from a variety of triggers and assign one or many actions. Macros like these would be overseeing the whole automation ordeal.
Compared to Automator, however, Keyboard Maestro is very easy and more powerful.
Getting started with Keyboard Maestro
You can get started with Keyboard Maestro in less than a few seconds. Right after installation, the app would show you a fully-fledged tutorial. From the menu navigation of the interface, you can select the Global Macro Group and add macros as you like.
Once again, this involves choosing a trigger and corresponding actions. The difference is that there are many options to choose from. Not only that, the whole process is easier than Automator would ever be. We are not exaggerating when we say Keyboard Maestro can automate almost anything.
Once again, this involves choosing a trigger and corresponding actions. The difference is that there are many options to choose from. Not only that, the whole process is easier than Automator would ever be. We are not exaggerating when we say Keyboard Maestro can automate almost anything.
And, there are additional features too.
Deep automation, every day
Keyboard Maestro has been designed to take full leverage of your Mac hardware and software. It’s one of the very few third-party software that would allow you to launch applications through touchpad gestures or hotkeys.
You have several types of triggers to choose from. In addition to this, you can customize each trigger as per your needs. For instance, if a USB device is the trigger, you can choose the specific device as well. And, when you come to actions, there is a LOT to choose from.
From opening files to starting new Incognito windows in Chrome, you can assign almost any action.
You have several types of triggers to choose from. In addition to this, you can customize each trigger as per your needs. For instance, if a USB device is the trigger, you can choose the specific device as well. And, when you come to actions, there is a LOT to choose from.
From opening files to starting new Incognito windows in Chrome, you can assign almost any action.
Additional features
There are some built-in macros in Keyboard Maestro that turn out to be cool features. For instance, it comes with in-built clipboard storage. Everything you copy would be stored by Keyboard Maestro. Similarly, you can use the tool for text expansion as well.
As we said earlier, Keyboard Maestro brings total system control as well. You can, for instance, control iTunes playback, manipulate windows, record macros and even generate notifications. You just have to pair all the tasks to the right triggers.
Availability & pricing
Keyboard Maestro is available for macOS only.
You can get it from the official website for $36, and it comes with a free trial too.
On any day, Keyboard Maestro is the epitome of Mac automation.
Other apps that worth mention
There are also some other cool automation apps you can find for macOS. However, most of them are a bit more focused. We have chosen three of the best options out there.
Alfred is a hidden gem for Mac users. It comes with a lot of features and many people use it as an alternative to Mac Spotlight. First things first, you can use Alfred to search for everything on your Mac. When you go premium, with the Powerpack, however, there are more features like text expansion and clipboard history.
If you have Powerpack, you can also take control of music playback, Workflow creation, hotkey management and snippet expansion etc. The big sell is that Alfred has a library of community workflows created by other users to perform a variety of different tasks. You may not even have to build the workflow yourself!
We really love how minimal Alfred is, despite the native performance. Once set up, the app becomes an integral part of your Mac. If you have the premium versions, you can even get web search results on your Mac, without opening anything. Alfred is free, but the Powerpack costs you £23.
Free Mac Apps Downloads
If you have a Mac with a touchpad or Touch Bar, you may want to consider getting BetterTouchTool. It is a customization tool, but can be used for automation purposes as well. This automation tool actually provides you full control over input devices of your macOS device, including mouse and keyboard. It means you can set up keyboard shortcuts and assign certain actions to it.
You may already have understood the catch here. In BetterTouchTool, you can set triggers based on input devices only. For instance, you cannot set triggers based on system situation or a particular application. On the other hand, if you are looking forward to maximizing your trackpad, touchpad or keyboard, you must take a look at it.
You may already have understood the catch here. In BetterTouchTool, you can set triggers based on input devices only. For instance, you cannot set triggers based on system situation or a particular application. On the other hand, if you are looking forward to maximizing your trackpad, touchpad or keyboard, you must take a look at it.
BetterTouchTool standard license costs $6.50 and you can get it via Setapp.
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Last in the list, Script Debugger is recommended only if you have a developer’s enthusiasm. It isn’t technically an automation tool, but something that helps you understand and comprehend Apple Script well. Not only that, Script Debugger would help you in crafting scripts that would automate your Mac. The Explorer section is where you start the journey.
Mac Apps Download
Despite all the claims of easiness and transparency, we cannot ignore that Script Debugger is an IDE. If you’re not familiar with the basic conduct of development, it won’t be a nice experience. On the other hand, if you are good with code and want advanced development settings, Script Debugger is the right option. As the name says, it would help well in debugging too.
Script Debugger costs $99.99 but it offers Lite version and Free Trial that you can check out.
The bottom line
Using these automation apps on your Mac can not only save your time but make your life easier. Personally speaking, Hazel seems to save several hours from my schedule. When we view things from the perspective that time is money, spending for these macOS automation apps is an investment indeed.
Free Mac Apps
Happy automating!